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PREVENTING THE LOSS OF VALUABLE DATA

It?s a known undeniable fact that computer details are the livelihood of the organization. No company can continue business in case of total loss of information. The loss of knowledge could also affect private visitors to a big extent. Imagine taking photographs while you're on holiday in an international destination costing you 1000s of dollars or losing photographs of a wedding that cannot be repeated.

Therefore preventing loosing your valuable data should turn into a major priority. As Imperative Technology, we are experts in neuro-scientific recovering lost computer data and still have tried almost all data loss situations. Although after losing your computer data, we have been able to enable you to recover your lost data. But unfortunately it?s not necessarily possible to assist all of our clients, with there being situations where storage media could possibly be damaged at night a higher level repair or successful recovery. We trust this document will assist you prevent losing your data to begin with. We all understand by looking into making backups minimizes you losing data, but there are many important aspects and different options to prevent losing data.

This document could be distributed freely. All our services are listed at the end of this document.

KEY POINTS

Ensure your details are duplicated on at least one other device that isn't associated with your personal computer / server that?s been supported at all.

By creating a backup of one's information is not enough, you have to ensure that the data that?s been supported IS WORKING!

Do not trust ANY software that reports a backup has been done successfully. The only way to make sure that data continues to be copied effectively would be to test your data. This is usually made by Test Restore Procedures.

Use an effective Anti-virus solution.

Connect a UPS (Uninterruptible Power Supply) to all or any critical computers/servers for protection against lightning and power surges.

Install & configure your personal computer hardware correctly as described later within this document.

Protect important computer data from theft through Firewall configuration.

Ensure minimum Disaster Recovery Policies & Procedures have been in place.

I trust the info with this document can assist you in preventing loosing data.

Yours truly,

JOHNNY WILKINSON

Data Recovery Specialist

BACKUP SOLUTIONS

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With a lot of backup solutions to pick from, we?ll highlight many of the problem areas and solutions when working with various backup options.

BACKUP SOFTWARE APPLICATIONS

When choosing a backup software program, the next considerations are essential:

The solution would be to favour a completely accessible copy of your computer data, as with the total file and folder structure with individual files being available in relevant applications. This is without the need to restore important computer data from single backup files, before using the data. For clarity sake, after a backup, the backup files ought to be immediately accessible as you were with all the files from a local hard disk.

Although the above option would be not invariably practical, because of data capacity, automation requirements, timeframe of backup completion requirements etc. The risk of using backup programs that creates just one backup file, must be considered:

A large single compressed backup file could become corrupt causing no data accessible. This will require specialist file recovery services to repair/re-corrupt the file. Major Research and Development goes into repairing corrupt files. It is obvious that Data Recovery companies develop recovery systems for well-known industry standard type software applications. Therefore choose a satisfactory industry standard type software solution on your backups like normal Windows backup or Veritas Backup Exec etc. where scalable network backup solutions are needed. If you choose a proprietary backup solution not commonly known in the market, odds are no Data Recovery companies have developed recovery and file repair approaches for this type of application, causing huge file recovery costs.

The same software package is going to be required to restore the data, this aspect may also be overseen when archiving data, without realizing that software becomes outdated and can not available at time a data restore is necessary. We recommend keeping a duplicate of all backup software safeguarded each time a restore of archived data might be required.

DVD/CD BACKUPS

Burning files to DVD or CD may be a risk, provided each and every file is tested afterwards by opening the files from your DVD/CD with all the relevant computer programs. Although this is apparently a tedious task, CD miss-burns is a reality that comes about frequently. We recommend the next when storing data on DVD/CD:

Compress the files employing a compression utility such as Winzip and burn the ZIP file to CD; these advantages is going to be applicable:

Once the ZIP file is written to CD, test the file from CD as if you have to extract the file. If the ZIP file displays this article of compressed files, all files will automatically be accessible.

The CD File System has many limitations including; long file names, depth of directory path etc. By burning one particular ZIP file, all limitations will probably be ignored.

Time, capacity and amount of CD?s, may also be advantageous.

Using DVD/CD?s being an archiving option is not suggested because the media only takes a amount of years depending on manufacturer etc. The most effective solution for archiving info is explained under ?Archiving Data?.

MEMORY STICKS / FLASH DRIVES

Please note, this storage device was made mostly for transporting data in one computer to a different, utilizing it like a mobile device. A USB memory stick should stop used for data backups and is not regarded like a reliable storage device. Ensure after applying this device to safely unplug/remove the device just before disconnecting the unit. (Usually an icon having a green arrow bottom directly on your screen)

It?s also recommended never to store files on a memory stick by using saving it to memory stick from within a software application. Rather save files in your local disk and afterwards copy the files to the device using Windows Explorer etc.

EXTERNAL DRIVES

External drives use different interfaces of connectivity such as USB, Firewire, SATA, ESATA etc. USB may be the slowest of all of them. Although all occupation a typical USB interface, to utilize a lot of the other interfaces, an interface card is needed for connectivity. External drives are devices with standard desktop and laptop drives inside external casing. These drives are acceptable to make use of for data backups but should simply be used just as one additional copy of your computer data.

In the wedding of electronic failure from the external case, there can be a chance that this internal drive could be in perfect working order. This may be tested by treatment of internal drive in the case, connecting the drive to an ordinary desktop computer, like a secondary drive. Please note by taking out the drive in the case might affect your warrantee, but as you may know the cost in the external device is hardly a comparison to the worth of the info.

When by using these drives for backup purposes, it is suggested to not utilize a proprietary software that's shipped with a few of the external drives. Rather use standard Windows backup if that is your Operating System associated with preference. Even better, create backup folder names by date and manually copy required backup files as separate files & folders for the disk. Although much discipline is necessary for backups if no automated processes will be in place. By having readily accessible files being a backup is really a far smaller risk than compressed single backup files.

NETWORK DATA BACKUP SOLUTIONS

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Use well-known Industry standard Backup Solutions only. When utilizing a network backup treatment for backup multiple servers, a totally automated option would be a vital requirement. Network backup software and hardware depends upon very specific requirements. It is essential to employ the services of the company that specialize in Backup Solutions to suit specific needs as all organizations have different requirements.

When picking a reliable Software Backup Solution for any Network, these components and considerations should be made:

Planning regarding capacity of information vs. capacity of Backup Media / hardware platform

Implementation of suitable network backup software including these backup agents:

Ensure to implement various agents to backup multiple Operating systems inside a cross-platform network environment.

SQL Agent ? To backup SQL Databases

MS Exchange Agent ? To backup all e-mail configurations

Open Files Agent ? To backup files which might be open while accessed by network users

Accelerator Agent ? While doing backups, it?s not recommended to operate backups while the servers are being accessed by network users as a result of utilization with the backup process, which puts one more stress on the server. When backups can not be completed overnight, an accelerator agent might be included with speed up the method.

Autoloader Agent ? Used when many backup tape is needed during one particular backup process.

Disaster Recovery Agent ? Various commercial network backup applications offer additional components for disaster recovery, these agents enable the booting from diskette to restore directly from backup media without the must install and configure Operating systems and backup software. This reduces down-time.

ARCHIVING DATA

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Using DVD/CD?s, as an archiving option would be not recommended because the media only may last for a variety of years depending on manufacturer etc. The most effective solution for archiving information is to keep data over a normal desktop type hard disk, preferably multiple copies. Data on these hard disks should be stored in the readily accessible format with separate file and folder structures, in uncompressed format and needs to be kept inside a fire-proof strong room. Off-site storage of information is also recommended. A copy of every application utilized to create all data including all serial numbers, access codes to function the program ought to be stored on a single disk. This is in the event where software packages become outdated and so are no more available, at time where use of old data might be required.

In the event of loose separate hard disks, data should not be spanned across disks where multiple disk is needed to revive even a single file.

When using backup tapes for archiving, only tapes with full backups needs to be considered. Incremental backups of data spanned across multiple tapes can be a risk, as all tapes within the backup set are needed to do a full restore. Rather store data in chunks as a full backup over a tape-by-tape basis. With injury to one of the tapes, merely a partial data loss is going to be applicable.

The above only relates to environments of small data capacity requirements. There are many scalable Data Archiving Architectures available where considerable amounts of knowledge archiving are needed. Companies specializing in off-site storage and business continuity will assist you using these requirements.

Example Requirements of many Government Regulations

Records should be saved in their original form without likelihood of alteration or deletion.

Records must be accurate and finished from some time they are created.

Records should be easily retrievable.

Disaster recovery plans needs to be set up, like storing duplicate records off-site.


This information might be distributed freely. Johnny Wilkinson is really a Data Recovery Specialist since 1992. Contact johnny@imperative.co.za




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